Executive Assistant with Marketing Experience


This is a full-time salary position (40 hours/week) for a digital marketing company that will be outsourced to a branding firm.

The successful candidate will report to the Creative Director of Awareness Strategies and will be a full-time outsourced contractor and will report to the Creative Director and Founder of said branding firm.

Job hours will be 9am – 5pm Pacific (changing from PST to PDT as necessary)

We are looking for a competent Career Executive Assistant who enjoys their work and can be cool/edgy/fun


Job Description

Tasks the ideal candidate will do:

  • Work with the Owner/Creative Director remotely
  • Manage email
  • Direct emails to appropriate personnel with task management instructions
  • Tag emails according to level of completion and further attention required
  • Manage phone messages
  • Schedule Owner’s appointments as per phone messages/emails/orders
  • Prepare marketing assets as instructed
  • Speak to clients for customer service, satisfaction, asking for assets, reviewing account info
  • Prepare reports for Owner weekly
  • Prepare reports for Clients weekly
  • Eliminate spam contacts from website and database
  • Tag clients in database as required
  • Search database for information for social media team, birthdays, special events,
  • Other tasks as requested


Experience Required:

  • Executive Assistant Senior competence: Emails, Phone, Digital filing, Ability to project manage:Delegating: Task allocations, Scheduling, Writing Invoices, Onboarding clients, Following SOPs, Writing SOPs, Decision making
  • Administrative excellence: Detail oriented, Systems oriented, Using templates and checklists
  • Discernment: The ability to make decisions when required based on given requirements
  • Good with People: Great communication skills with superiors, peers, and clients
  • Ability to complete tasks without supervision: after proper training



Preferred Attributes:

  • Calm under pressure and deadlines
  • Dependable
  • Detail oriented
  • Systems oriented
  • Organized
  • Decisive
  • Strong willingness to learn
  • Collaborative: Works well as a team
  • Independent: Works well alone


Preferred Skills:

  • Experience with Infusionsoft/CRM/Database
  • Experience with marketing
  • Experience with digital marketing launches
  • Scheduling digital calendars


Bonus Experience:

  • Voxer
  • Google Docs
  • Tello
  • Infusionsoft
  • DropBox


  • Oglas je istekao!
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